SOTRA WEBSITE PRIVACY STATEMENT
Updated October 2018
1.WHAT IS A PRIVACY STATEMENT
1.1 The Sotra website (the “Website“) is operated by Sotra Limited (“Sotra” “we” or “us”) of Chapter House, 33 London Road, Reigate, Surrey RH2 9HZ, United Kingdom. Sotra respects your right to privacy and this Privacy Statement (“Statement“) sets out the basis on which we use, process, store or disclose any personal data detailed below (“Personal Data“) we collect from you or that you provide to us through the Website. The information provided by you will be held by us as a data controller.
- OVERVIEW OF THIS PRIVACY STATEMENT
2.1 We collect Personal Data from you when you use the Website and process this Personal Data for the purposes of providing you with access to the Website. You can also choose to provide your Personal Data to us via email which we will process for the purposes of responding to your queries. Responding to these queries is necessary for the purposes of our legitimate interests. We store your Personal Data on servers located in the EEA and/or the USA. We share your Personal Data within the Sotra Group and with third parties. We will also share your Personal Data with law enforcement agencies or public bodies if we are required by law to do so.
- YOUR PERSONAL DATA
3.1 We will collect and process the following Personal Data from you:
3.2 You can choose to provide us with the following Personal Data:
3.3 We may obtain the following Personal Data about you from other third parties:
- HOW & WHY WE USE YOUR PERSONAL DATA
4.1 The following table details the legal basis for (the “Legal Basis“) and the reasons why (“Purposes“) we process your Personal Data:
- WHO WE SHARE YOUR PERSONAL DATA WITH
5.1 We may disclose your Personal Data to other members of our group which means our related companies and their subsidiaries, if applicable (the “Sotra Group“).
5.2 We will only disclose your personal information to third parties outside the Sotra Group in the following circumstances:
- STORING OF AND TRANSFERS OF YOUR PERSONAL DATA
Your personal data may be stored and transferred outside the European Economic Area (“EEA“). We only transfer your personal data outside the EEA where the EU Commission has decided that the third country in question ensures an adequate level of protection in line with EU data protection standards or there are appropriate safeguards in place to protect your Personal Data. If you would like to find out more about the appropriate safeguards that we have in place to govern the transfer of your personal data you can contact us at firstname.lastname@example.org
Unfortunately, the transmission of information via the internet is not completely secure. Although we will always do our best to protect your personal data, we cannot guarantee the security of any information you transmit to us; any transmission is at your own risk. Once we have received your information, we will endeavour to use strict procedures and security features to try to prevent unauthorised access.
7.1 The Website may contain links to other websites (“Linked Websites“). Sotra is not responsible for the privacy statements or practices on the Linked Websites. This Privacy Statement governs only information collected on the Website. When accessing Linked Websites, you should read the privacy statement published on the relevant Linked Website. The terms of our Privacy Statement do not apply to Linked Websites. Please check these statements before you submit any Personal Data to Linked Websites.
7.2 The Website may contain links to other sites and resources provided by third parties for your convenience and information only. We accept no liability in connection with any Linked Website, or any contract entered into or through a Linked Website. We have no control over the contents of those sites or resources, and accept no responsibility for them or for any loss or damage that may arise from your use of Linked Websites.
- HOW LONG WE KEEP YOUR PERSONAL DATA FOR
8.1 In general, we expect to keep your personal data for a period of three (3) years from the date of collection or as long as is necessary for the reason it was obtained.
8.2 Please note that in certain circumstances, we may hold your data for a longer period, for example, if we are processing an ongoing claim or believe in good faith that the law or a relevant regulator may reasonably in our view expect or require us to preserve your data.
- YOUR RIGHTS AND HOW TO EXERCISE THEM
9.1 The table below sets out the rights which you have to address any concerns or queries with us about our processing of your personal data:
9.2 You can exercise any of these rights by submitting a request to email@example.com
9.3 We will provide you with information on any action taken upon your request in relation to any of these rights without undue delay and at the latest within one month of receiving your request. We may extend this up to 2 months if necessary however we will inform you if this arises.
9.4 You have the right to lodge a complaint with a data protection supervisory authority with regards to us processing your Personal Data.
- CHANGES TO THIS PRIVACY STATEMENT
10.1 If we amend this Statement, in whole or part, any changes will be posted on this page and, where appropriate, notified to you by email or when you use the Website. The new Statement may be displayed on-screen and you may be required to read and accept it to continue your use of the Website.
10.2 If at any time we decide to use your Personal Data in a manner significantly different from that stated in this Statement, or otherwise disclosed to you at the time it was collected, we will notify you by e-mail, and you will have a choice as to whether or not we use your Personal Data in the new manner.
- WHO TO CONTACT WITH QUERIES
11.1 Questions, comments and requests regarding this Privacy Statement are welcomed and should be addressed to: firstname.lastname@example.org